When a Couple Separates.

Directeur de l'état civil

Applying for a Change of Surname or Given Name by Way of Administrative Process

The persons concerned are the following: 
 
  • Persons 18 years of age and older; and
  • The father, mother or tutor of a child under the age of 18.    

Persons 18 years of age and older     
The application for a change of name must be filed by that person him or herself, and he or she must            

  • Be a Canadian citizen; and
  • Have been domiciled in Québec for at least one year.     
Child under the age of 18     
The child concerned by an application for a change of name must   
 
  • Be a Canadian citizen; and
  • Have been domiciled in Québec for at least one year.
Note
If the person was born outside, his or her act of birth must already have been entered in the Québec register of civil status.
 

To apply for a change of surname or given name by way of administrative process, the applicant must

1. Submit a request for preliminary analysis to the Directeur de l'état civil; and   
2. File an application for a change of name with the Directeur.        
 
Step 1: Submit a request for preliminary analysis   
The applicant must
 
  • Fill out the Request for Preliminary Analysis for a Change of Name Application; and     
  • Mail the form to the Directeur de l'état civil in the city of Québec or submit it in person at one of the Directeur service counters.              
If, after preliminary analysis, the Directeur deems the application admissible, it sends the necessary documents to the applicant by mail. The applicant may then file his or her application for a change of name. If not, the Directeur informs the applicant of the appropriate solution for the situation.
 
Note
Eligibility to apply for a change of name does not mean that the change of name will be authorized by the Directeur.
 
Step 2: File the application for a change of name
Once the application for a change of name has been declared eligible by the Directeur de l'état civil after preliminary analysis, the applicant must  
 
  • Make a sworn statement before a person authorized by law, stating that the reasons and the information provided are true;        
  • Give public notice of his or her intention to change his or her name or the name of a child under the age of 18, by having the required notices published; and               
  • File the application for a change of name with the Directeur de l'état civil.

In addition, if the application concerns a child under the age of 18, the other parent or the tutor of the child must be notified that such an application will be filed with the Directeur de l'état civil. The child must also be notified if he or she is at least 14 years of age.

Publication of notices              
The person who files an application for a change of name must give public notice, pursuant to the Civil code of Québec, of his or her intention to change his or her name or the name of the child under the age of 18 on behalf of whom the application is made.
 
At least 4 notices must be published, at 7 day intervals.       
  • 2 notices must be published in the Gazette officielle du Québec (the notices are also published on its web site);
  • 2 notices must be published in a local newspaper of the judicial district where the person concerned by the application is domiciled; and    
  • If the application for a change of name concerns the applicant and the applicant’s child, 2 more notices must be published in a local newspaper of the judicial district where the child is domiciled, if different from the district where the applicant is domiciled.        
In the following cases, publication of a notice is not required:
 
  • The change of given name clearly concerns the modification of a person's sexual identity;
  • The person concerned by the change of name is a child under 6 months of age;
  • The Directeur has granted an exemption.

For information on how to have a notice published in the Gazette officielle du Québec, call the Centre des services partagés du Québec

Filing the application with the Directeur de l'état civil
The applicant must
 
  • Fill out the Application for a Change of Name form received by mail from the Directeur;
  • Include the documents and payment specified in the form; and
  • Mail in both the form and the documents to the Directeur de l'état civil in the city of Québec or submit both in person at one of the Directeur service counters.        
Simplified forwarding of information relative to the change of name
The applicant may also fill out the Application for the Simplified Forwarding of Information Relative to the Change of Name, included in the Application for a Change of Name, allowing the Directeur de l'état civil to notify certain departments or agencies of the change of name, where applicable.
  • ;#7;#Directeur de l'état civil;#