The following persons may apply for a certificate of birth or a copy of an act of birth:
- a person whose name appears on the act of birth that was used to register the birth in the Québec register of civil status;
- a person who can justify his or her interest in obtaining the document.
An applicant whose name does not appear on the act and who is not presumed to have justified his or her interest must enclose with the application documents that support the reason given, in addition to the usual documents and information required to establish identity.
Application for a deceased person’s certificate of birth or a copy of the act of birth
Certain individuals are presumed to have justified their interest in obtaining civil status documents related to the birth of a deceased person. These individuals are:
- legitimate children of the deceased, meaning those whose act of birth contains the name of the deceased;
- brothers and sisters of the deceased;
- the deceased’s spouse by marriage or civil union.
To request a certificate of birth or a copy of an act of birth, proceed in one of the following ways:
To apply online
Use the DEClic! or DEClic! Express (mandatory authentication through clicSÉQUR) online service, available on the Directeur de l’état civil website.
To use the DEClic!
Express online service, a rapid, secure access number (NARS) is necessary. That number is in the confirmation letter mailed to the parents of a child whose birth has just been inserted in the Québec register of civil status. It is valid for a period of 90 days following the date of the confirmation letter.
A person who is not an attorney or notary cannot use the online services unless the person is acting as mandatary for the person concerned by the event. The mandatary may be:
- the person’s spouse;
- an intervening party, such as a school principal, a police officer or a representative of a youth centre.
To apply by mail
Complete an Application for a Certificate or Copy of an Act − Birth form. Send it to the Directeur de l'état civil. The application must include a photocopy of a valid photo ID document, a valid proof of residence and the required payment.
Photocopies must be legible.
To apply in person
Complete an Application for a Certificate or Copy of an Act − Birth form, which can be obtained at a Directeur de l’état civil service counter or a Services Québec office that provides Directeur de l’état civil services.
The applicant must present a valid photo ID document and valid proof of residence, and make the required payment.
To apply through DEClic! Comptoir
Applicants may apply in person at one of the offices of the Directeur de l’état civil or at one of the offices of Services Québec offering the DEClic! Comptoir service. These offices are:
Applicants must present a valid photo ID document and valid proof of residence to the attendant at the counter and, if applicable, explain the reason of their request to obtain a certificate of birth or a copy of an act of birth. Applicants must also pay the required fees. The attendant will hand in a coupon with the file number of the applicant and the address of the online DEClic! Comptoir service.
Subsequently, applicants can access the online service at a self-service station and complete their application for a certificate of birth or a copy of an act of birth. Applicants must enter their file number and zip code (in Canada or in the United States).
Applicants may complete their application for a certificate of birth or a copy of an act of birth outside of the Director’s office. However, it has to be completed within three attempts, within three days. After that, applicants will have to call to the phone number on the document received with the transaction receipt in order to activate the application.
Applicants can justify their interest by completing the Application for a Certificate or Copy of an Act – Birth form and explaining why they are applying for a certificate or a copy of an act. They must enclose a photocopy of an official document supporting their reason.
If applicants are presumed to have justified their interest, they are not required to enclose a photocopy of an official supporting document. However, they must provide proof of their relationship to the deceased by
- providing their date of birth;
- submitting a photocopy of their birth certificate or act of birth.