The Declaration of death form must be completed with the help of the funeral director. The declaration must be signed by the declarant and the funeral director before a witness, who then attests the declaration and signs it. The funeral director is responsible for sending the declaration of death to the Directeur de l’état civil.
The form Application for the simplified forwarding of information relative to death can also be completed with the declaration of death.
Simplified forwarding of information relative to death
Once the Directeur de l'état civil has entered the death in the Québec register of civil status, the Directeur forwards relevant information concerning the death to the Régie de l'assurance maladie du Québec, the Retraite Québec (relating to Québec Pension Plan and Child assistance payments), the ministère du Travail, de l'Emploi et de la Solidarité sociale, the Canada Revenue Agency and Service Canada. The information is forwarded according to operating procedures that comply with the applicable laws, particularly regarding the protection of personal information.
According to the answers provided by the declarant in the Application for the simplified forwarding of information relative to the death, the Directeur de l'état civil also forwards relevant information concerning the death to the Retraite Québec (relating to Public Sector Pension Plan), the Curateur public du Québec, the ministère du Travail, de l'Emploi et de la Solidarité sociale (Québec Parental Insurance Plan), the Régie du bâtiment du Québec and Aboriginal Affairs and Northern Development Canada.
Since departments and agencies will have been notified of the death, the deceased's close relatives will not have to provide them with a death certificate as proof of death, thus avoiding the steps and costs of obtaining one. However, they may have to contact these departments and agencies to apply for benefits or to terminate them.
The deceased's close relatives may also have to contact other government departments and agencies.
Death outside Québec
When a death occurs outside Québec, the officer of civil status of the country or province where the death took place must be contacted in order to obtain a copy of the act of death.
To register the death, the act of death must be recorded in the Québec register of civil status.